Free Template for Employee Availability by StaffAny

To streamline internal work processes, employees are required to submit availability sheet. No more paper or messy spreadsheets. With our free online employee availability worksheet, your team can easily report their availability to their manager, team leader, or employer.

, Employee Availability Template

How Can Our Template Help You?

  1. Ensures you’ve got the right people in the right place at the right time.
  2. Prevent confusion or misunderstandings regarding each employee’s availability to work.
  3. Helps you make informed scheduling decisions and avoid conflicts.

Do you find it useful? Share it with others and let them know how you make your employee availability sheet.


Did you know?

StaffAny has helped companies across multiple countries in several other ways.

, Employee Availability Template

Cost Optimization

Up to $24K annual labor cost savings

, Employee Availability Template

Time Savings

50% faster timesheet consolidation

, Employee Availability Template


30-40% decrease in staff lateness

For Owner/ HRs Who Want Better Cost Control

Our labor cost calculator automatically updates you on weekly labor costs based on your schedule. Take control of your labor costs to optimize and achieve your target manpower budget. Lower your operating cost to increase your take-home profits. Save as much as up to $24K annually.
, Employee Availability Template
, Employee Availability Template

Time Tracking Made Easy

Modern Time and Attendance software with features that empowers you with real-time visibility and decision-making abilities, resulting in efficiency, cost savings and faster timesheet consolidation, as much as 50% faster.

More Punctuality, Increasing Efficiency and Better Control

Our time clock sidekick automates rounding, early clock-in prevention, late and overtime prevention, and auto clock-out to help control your budgeted costs. Decreases staff lateness by 30%-50%.
Attendance Management Tool

StaffAny Employee Availability Software

Employee availability forms the cornerstone of effective workforce management. Within the realm of human resource operations, employee availability encapsulates the time individuals can dedicate to their work responsibilities during specific timeframes. Understanding and accommodating this availability is integral to creating balanced and sustainable work schedules that align with business requirements and employee preferences.

Careful monitoring of employee availability allows businesses to optimise their scheduling strategies and avoid any potential overstaffing or operational gaps. By factoring in individual availability alongside skill sets, businesses can distribute tasks evenly, ensuring equitable workloads and fostering employee satisfaction and engagement.

With StaffAny tools, you can manage employee availability changes, create effective scheduling processes, and plan shifts for team members. Avoid sudden schedule changes with our employee availability form.

Furthermore, tracking employee availability facilitates strategic planning, enabling businesses to anticipate potential staffing challenges and proactively address them. Whether it involves managing peak work periods or addressing unexpected absences, this approach helps businesses maintain operational continuity and uphold service standards.

Acknowledging and respecting employee availability contributes significantly to a positive work culture and employee morale. By valuing employees’ personal time and preferences, businesses can promote a healthy work-life balance and cultivate a supportive environment that encourages employee well-being and productivity while having to manage employee availability.

By integrating employee availability considerations into scheduling practices, businesses can foster employee satisfaction and promote operational efficiency. Get the best employee availability and scheduling process tools.

Frequently Asked Questions

An employee availability sheet is a document that indicates which shifts an employee can and cannot work within a certain period of time.

We all know how effective things can be if they are  properly documented. Knowing this information in advance can dramatically change the amount of time you spend planning your employees’ weekly schedules and eliminates excuses for employee tardiness and absences. Once you have completed the availability forms for all your employees, you will know if you need to hire more employees and what shifts they need  to cover. This allows for more accurate job postings and a more effective hiring process.

The employee availability sheet helps you document the availability of employees at your workplace. This helps avoid misunderstandings and confusion when creating work schedules. When managers have access to employee availability information in an easy-to-understand format, they spend less time  planning work schedules. For employees, using a form like this allows them to clearly communicate the shifts they are available to work, ensuring that they maintain a work-life balance.

Employees should make updates when availability changes. When a team member wants to go on leave, their availability should be updated as far as possible to ensure availability.

Employee availability sheet can save time and simplify employee shift planning. This document records the availability of all employees by shift and day of the week in a simple form that is easy for employees to complete. Additionally, managers can use this sheet to quickly see who is available for the shift in case there is an emergency leave.

There are several ways to ask employees for job availability: in person, by phone, by text message or email, or through messaging apps like WhatsApp.