How YC Enterprise saved cost by going digital
Problem
High cost burden to the company from maintenance and repairs of biometric machines.
Solution
Digital clock-in and clock-out eliminates repair and maintenance cost.
YC Enterprise Sdn Bhd, Brunei, operates a complete automotive repair centre in South Brunei, managing over 40 staff from different backgrounds. With staff salary calculated based on attendance & commissions, accurate time tracking and identifying punctuality is key to YC Enterprise.
The Challenge
Established in 1997, YC Enterprise started off tracking staff attendance the traditional way: punch cards. However overtime, they realised that punch card ribbons and cards were costly. Employees were also engaging in attendance cheating! The last straw came when they had replaced their time-card clocking machines 8 times by 2013. That’s when they decided it was time to upgrade to a biometric attendance system.
Unfortunately, biometrics did not go too well! Their first machine had to be replaced in 2016, and the 2nd machine started facing problems in early 2021. With early machines costing over $1000 and annual maintenance and repair coming at $400, this was a sure cost burden to the business. Besides this, there were more:
“It all came in through other expenses like frequent fingerprint sensor replacements, continuous power backup to keep it running, occasional errors in operating system, replacing 2 motherboards, setting up a dedicated PC to be connected to pull data, and having to be at the PC to check real-time attendance,” commented Mervin, YC Enterprise’s General Manager.
The Solution
After hearing about StaffAny, they decided to give it a try. Safe to say, they have absolutely no regrets! Almost everyone in the working world has a smartphone. “Using StaffAny doesn’t require us to buy any machine/device, thus no maintenance or repair. At just a very minimal subscription, the system runs 24/7 without worry. In addition, we spent only 2-3 hours per month on timesheet consolidation instead of the previous 3 days.“
The Solution
After hearing about StaffAny, they decided to give it a try. Safe to say, they have absolutely no regrets! Almost everyone in the working world has a smartphone. “Using StaffAny doesn’t require us to buy any machine/device, thus no maintenance or repair. At just a very minimal subscription, the system runs 24/7 without worry. In addition, we spent only 2-3 hours per month on timesheet consolidation instead of the previous 3 days.“
Favourite Part of StaffAny
StaffAny has really made workforce management a lot easier. Counting man hours is no longer a hassle and scheduling is now a breeze. With StaffAny, HR managers, outlet managers and staff are all synchronized. This reduces the chances of miscommunication. StaffAny has also given us incredible time savings that we in turn churn back into the business.
Favourite Part of StaffAny
StaffAny has really made workforce management a lot easier. Counting man hours is no longer a hassle and scheduling is now a breeze. With StaffAny, HR managers, outlet managers and staff are all synchronized. This reduces the chances of miscommunication. StaffAny has also given us incredible time savings that we in turn churn back into the business.
Life after StaffAny
“We no longer have worries of the clock being too fast/slow, and we’re able to check real-time attendance or breaks from anywhere in the world! In addition – reports are all consolidated online and StaffAny fully supports multi-site usage. “
Favourite Part of StaffAny
“No repairs! That’s a clear win compared to punch cards and biometrics. We also love that we can monitor the team movement in real-time from anywhere. The StaffAny support team is also very friendly, helpful, and always available for support. “
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After testing out StaffAny, no others are comparable! Just try it for yourself and you will understand.
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