Who it is for: Singapore F&B and retail businesses with hourly and part-time staff, rosters that change every week, and one HR or finance team that closes payroll.
Payslip software creates each employee’s payslip from your payroll data and gets it to them, so nobody builds payslips by hand. For shift teams, the useful kind starts from approved timesheets, so hours, overtime and allowances are already in the pay run before a payslip is generated.
How it works: timesheet to payslip in 3 steps
PayrollAny is built on StaffAny scheduling, time attendance and timesheets, so payslips use the hours your outlets recorded.
1. Approve timesheets
Clock-ins from every outlet are consolidated into timesheets. Managers fix missed or unusual clock-ins and approve hours before the payroll cut-off.2. Review pay items
Pay items and timesheet formulas calculate overtime, meal allowances and attendance-based rules from the approved hours. The payroll team checks the pay run and finalises it.3. Generate and publish payslips
Once payroll is finalised, it’s grouped into a payment. That payment produces the payslips, with CPF already calculated, and payroll publishes them now or on a scheduled date.How staff receive their payslips
Payslips are delivered in the StaffAny app, not by email. The payroll team works in the StaffAny web app, and staff open their payslips in the StaffAny app on iOS or Android.
A notification when payslips are ready
When payroll publishes a payment, staff get a notification. Scheduled payslips arrive at about 8 AM on the publish date.Preview or download in the app
Staff tap More, then My Payslip, choose the month, and preview the payslip as a PDF in the app or download it to their phone.Monthly and payment payslips
Staff can see a monthly payslip that combines every published payment in the month, and a payslip for each payment.Corrections without confusion
If something is wrong, payroll can unpublish the payment, fix it and publish it again. Staff are notified at each step.What a Singapore payslip must include
Under MOM rules, employers must issue itemised payslips to employees covered by the Employment Act. Give them with the salary, or within three working days of paying it. Soft copies are allowed, and employers must keep payslip records for the latest two years.
PayrollAny payslips meet MOM’s itemised payslip requirements.
Who and when
Full names of the employer and employee, the date of payment, and the start and end dates of the salary period.Basic pay
Basic salary. For hourly, daily or piece-rated staff, the basic rate of pay and the total hours or days worked or pieces produced.Additions
Fixed and ad-hoc allowances, and other payments such as bonuses, rest day pay and public holiday pay.Deductions
Fixed and ad-hoc deductions, such as the employee’s CPF contribution or no-pay leave.Overtime
Overtime hours worked, overtime pay, and the overtime period if it differs from the salary period.Net pay
The net salary paid in total.What PayrollAny handles for Singapore payroll
Payslips, CPF and bank files all come from the same finalised pay run, so the totals match.
Hours
Approved timesheets from StaffAny scheduling and time attendance, across all outlets.Pay items
Default pay items for basic pay, overtime at 1.5 times the basic rate and public holiday pay, plus custom pay items and timesheet formulas for allowances and attendance-based rules.CPF
Calculated in every pay run. PayrollAny generates the CPF file to upload to the CPF portal.IR8A
Filing through IRAS AIS, from the same payroll data as your payslips.Payslips
MOM itemised payslips, published to the StaffAny app. Not sent by email.Bank payment files
Bank payment files for most banks in Singapore, which you upload to your bank.Change records
An Audit Log Report shows who changed a record, when, and the old and new values. Owners can filter it and export it to CSV.What PayrollAny does not do
Knowing the limits up front saves a surprise later.
It does not pay out wages
Publishing a payslip does not pay anyone. PayrollAny generates the bank payment file, and you upload it to your bank and release the payment. StaffAny does not disburse wages.You upload the CPF file yourself
PayrollAny generates the CPF file. Your team uploads it to the CPF portal and makes the payment.It does not email payslips
Payslips are published to the StaffAny app, where staff open them.Free payslip generator or payroll software?
If you only need a few payslips a month, StaffAny’s free Singapore payslip generator creates payslips from the pay details you enter, for salaried and hourly staff. If hours change every week across outlets, use payroll software instead. PayrollAny takes approved timesheets straight into the pay run and publishes payslips to the StaffAny app, so nobody re-types hours.
What an operator says
Kiosks Collective, a Singapore F&B kiosk operator that uses StaffAny, in its own words.
Kiosks Collective
“Imagine how painful it was for us before StaffAny – I had to check and total up each person’s hours, then verify every single record before uploading it onto Excel. Now everything is digital and live-sync so I can do amendments any time I want, unlike before”EDGE Grant support
StaffAny Schedule and StaffAny HRMS Core may qualify for up to 50% support under Enterprise Singapore’s EDGE Grant, subject to eligibility and approval. Ask about it when you book a demo.
Payslip software checklist for shift teams
Run one real pay period in a demo and check each of these:
- Do approved hours flow into payroll without anyone re-keying them?
- Can you see how overtime and allowances were calculated for each person?
- Can a manager fix a missed clock-in before payroll is finalised?
- Are payslips for everyone generated in one run?
- Can you see exactly how staff receive and open their payslips?
- Can you correct a published payslip and republish it?
- Do the CPF file and bank payment file come from the same pay run as the payslips?
Use your own staff mix and pay rules. A demo with sample data will not show where your current process breaks.
See payslips go from timesheet to phone
If your outlets already roster and clock in on StaffAny, PayrollAny uses those approved hours directly. If they don’t yet, we can walk you through the full flow with one of your real pay periods.